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So, you hired your first employee. What’s next?

By Joe Crawford
Reviewed by
March 9, 2021
5 minutes read

Congratulations, you hired your first employee! That’s definitely cause for celebration, but, it also comes with its own challenges. How do you handle going from a business of one to a team of two or more? We’ve put together some advice on where to focus as you take on the role of employer.

Focus on the business, not ‘in the business’

When you first started running your business, you probably weren’t eagerly awaiting the day you’d get to dive into payroll and all the other tasks that go with it. And rightfully so, since doing so takes up a lot of time. That’s time that could be better spent on tasks that you’re uniquely qualified to do.

An Entrepreneur survey found that one of the biggest challenges business owners face is “being the visionary,” that single person who is responsible for thinking and deciding on the future of the business. That gets much harder when you have to spend your time making sure the books are balanced and everyone has been paid appropriately.

Luckily, we’re living in a time when entrepreneurs have more time-saving options at their disposal than ever before, from schedule management to payroll automation. You don’t need to do everything yourself anymore, and you actually shouldn’t be trying to if you can find a better solution. In fact, USA Today columnist Rhonda Abrams says that simplifying should be a top resolution for small business owners.

Think long-term and know time is money

Business owners are always looking for ways to optimize the return on any investment they make in their business. This thriftiness is often the difference between a profitable month, and one where they’re forced to take a look back at what could have been done better.

The downside is that focusing on cost savings means you might overlook opportunities to be way more efficient if the solution will cost money. Finding an effective solution for managing operations, like payroll, ends up saving you money up front and especially down the road, including:

  • Avoiding penalties from incorrect payroll management. One in three businesses are penalized for mismanagement of payroll according to Inc. Don’t be part of that 33%.
  • Saving the cost associated with your time spending countless hours on tasks that is not your strength. Business owners spend up to two weeks of their year on purely administrative tasks related to back-office and payroll. Why not give yourself a vacation instead?

Provide a first-class employee experience

Let’s be honest, paying your employees is the absolute bare minimum in terms of providing them with an experience that makes them feel valued and excited about working for you. As an employer—and more importantly, a leader—you want to make sure you’re not cutting any corners for your team members when it comes to their livelihood. To build a solid employee experience that helps you recruit top talent for your business, you need to make sure your payroll experience for employees is bulletproof.

First, while some employees may not have a problem with checks, many prefer a choice between check and direct deposit. So make sure you have an easy and efficient system in place for direct deposit.

Second, employees expect to be paid correctly, and on time—every time. Period. Through automation, you can make sure that you deliver a consistent experience for your team, even if you’re on vacation, in the middle of crunch time, or just plain forgetful.

Finally, having an accessible record for your employees makes you look professional and creates a seamless experience for them when they want to check their pay stubs.

Pay Stub Example
Pay stub example

Give away your Legos

Once you’ve hired your first employee, you need to be open to trusting and collaborating with those you hire. This means giving up some of the tasks that you may have held near and dear to your heart. If your company is scaling fast, your role as owner may change often and in fundamental ways. This means taking a hard and honest look at what the tasks are in the business that only you can do, and what are the areas of the business that can be done by your new team members.

FirstRound capital suggests that in a growing business, you may be forced to ‘give your job up’ every quarter to focus on new, higher-priority tasks and find others on your team who can step into the role you previously had. Molly Graham, the COO of Quip, calls this process ”giving away your Legos.” You brought your new team members onto the team for a reason, and it’s not so they can watch you continue to do everything.

Bet on change

You’ll always have to deal with change when it comes to properly managing employees. Employment and tax laws are subject to change, and when they do, will have an impact on how you manage your payroll operations.

If you’re using a payroll provider, make sure you choose one that’s consistently doing research and compliance testing, so you don’t have to spend your valuable free time studying up on the tax code.

Hiring your first employee is a big milestone. It means your business is doing well, and it also means you’re going to grow your skills as a leader. Make sure you’re set up for success, and enjoy the ride!

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with any paid add-on
Digitally capture unlimited receipts
additional fee
Payroll
additional fee
additional fee
Hire a bookkeeper
additional fee
additional fee
Option to accept online payments
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0*
per credit card transaction
for first 10 transactions/mo
Unlimited invoices, estimates, bills
Add your logo and brand colors
Automate late payment reminders
with online payments
Wave mobile app
Unlimited bookkeeping records
Dashboard and reports
Auto-import transactions
Auto-merge transactions
Auto-categorize transactions
Add users
Live-person chat and email support
with any paid add-on
Digitally capture unlimited receipts
additional fee
Payroll
additional fee
additional fee
Hire a bookkeeper
additional fee
additional fee
starter
Plan
$0
Legacy businesses
New businesses
pro
Plan
$16USD or
$20CAD/mo
starter
Plan
$0
Legacy businesses
New businesses
pro
Plan
$16USD or
$20CAD/mo
Invoicing + payments
Option to accept online payments
(and create unique links with checkouts)
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0*
per credit card transaction
for first 10 transactions/mo

Send invoices, estimates, and other docs:

  • via links or PDFs
  • automatically, via Wave
with online payments
with online payments
Automate late payment reminders
with online payments
with online payments
Add your logo and brand colors
Remove Wave branding from footers
Add attachments to invoices and estimates (NEW!)
Create reusable message templates (NEW!)
Invoice and estimate in the mobile app
Accounting
Unlimited bookkeeping records
Auto-import bank transactions
Auto-merge and categorize transactions
Add users to your business
businesses already auto-importing bank transactions and/or that already have users added to their businesses as of May 1, 2024
Digitally capture unlimited receipts
with receipts add-on
with receipts add-on
Manage accounting transactions in the mobile app and sync with desktop (NEW!)
with receipts add-on
with receipts add-on
Other Wave features
Dashboard and reports
Live-person chat + email support
with any optional add-on
with any optional add-on
Optional add-ons
Receipts
nothing changes
additional fee
included
Payroll
nothing changes
additional fee
additional fee
Advisors
nothing changes
additional fee
additional fee
Invoicing + payments
Option to accept online payments
(and create unique links with checkouts)
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0.60
per credit card transaction
Starting at
2.9% + $0*
per credit card transaction for first 10 transactions/mo
Send invoices, estimates, and other docs via links or PDFs
Send invoices, estimates, and other docs automatically, via Wave
with online payments
with online payments
Automate late payment reminders
with online payments
with online payments
Add your logo and brand colors
Remove Wave branding from footers
Add attachments to invoices and estimates (NEW!)
Create reusable message templates (coming NEW!)
Invoice and estimate in the mobile app
Accounting
Unlimited bookkeeping records
Auto-import, -merge, and -categorize bank transactions
businesses already auto-importing bank transactions and/or that already have users added to their businesses as of May 1, 2024
Add users to your business
businesses already auto-importing bank transactions and/or that already have users added to their businesses as of May 1, 2024
Digitally capture unlimited receipts
with receipts add-on
with receipts add-on
Manage accounting transactions in the mobile app and sync with desktop (NEW!)
with receipts add-on
with receipts add-on
Other Wave features
Dashboard and reports
Live-person chat + email support
with any optional add-on
with any optional add-on
Optional add-ons
Receipts
nothing changes
additional fee
included
Payroll
nothing changes
additional fee
additional fee
Advisors
nothing changes
additional fee
additional fee

*While subscribed to Wave’s Pro Plan, get 2.9% + $0 (Visa, Mastercard, Discover) and 3.4% + $0 (Amex) per transaction for the first 10 transactions of each month of your subscription, then 2.9% + $0.60 (Visa, Mastercard, Discover) and 3.4% + $0.60 (Amex) per transaction. Discover processing is only available to US customers. See full terms and conditions for the US and Canada. See Wave’s Terms of Service for more information.

By Joe Crawford
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The information and tips shared on this blog are meant to be used as learning and personal development tools as you launch, run and grow your business. While a good place to start, these articles should not take the place of personalized advice from professionals. As our lawyers would say: “All content on Wave’s blog is intended for informational purposes only. It should not be considered legal or financial advice.” Additionally, Wave is the legal copyright holder of all materials on the blog, and others cannot re-use or publish it without our written consent.

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