Courier invoice template
Your customers depend on you to deliver their important papers, letters, and packages to the right destination – on-time delivery is your forte, not administrative tasks like invoicing. Instead of creating invoices from scratch each time, use one of our fully customizable courier invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets. Spend your time exceeding your clients’ expectations – and get paid properly and promptly with a professional invoice.
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Choose the best invoice template for your courier business
Courier
Download, customize, and send this invoice to all your customers, no matter what they need to courier. It can be modified to include special requirements or rush deliveries – so you are paid properly for your logistical skills and great customer service.
Deliveries
This invoice template is extremely flexible so it can be used to bill for all delivery jobs – such as extremely time sensitive, or fragile, deliveries. Add lines to describe all the work you put in to guarantee the delivery gets there safely and on time.
Recurring or regular clients
Don’t waste your energy creating a new invoice for regular clients. Use your time and effort couriering their parcels or goods, instead of invoicing them. This free template can be easily customized for recurring deliveries.
Driver
You drive important cargo safely to its destination. Get paid properly for your driving skills as well as your reliable service by using this free invoice template. This clear, organized invoice has room to list all the details.
Trucking
Transporting goods across cities, across the country, or across borders takes experience and attention to alternate routes and traffic volumes. Make sure you capture all the costs associated with short and long-distance hauling with this free invoice template.
Shipping goods across the country and borders takes experience and attention to detail. Make sure you capture all the costs associated with short and long-distance hauling with this free trucking invoice template.
Alternatives to using courier invoice templates
Make your courier business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.
Why couriers should send professional invoices
After it’s signed and sealed – you do the delivery. Whether you are a bike courier dropping off an important document, trucking company or a full-service courier company delivering parcels and merchandise around the city – your customers need clear, organized invoices that explain exactly what you are charging for, as well as the advantage of working with you.
Your invoice is a great way to ensure you continue to stand apart from the competition after the delivery has been completed. It reminds clients of the great service you provided so they will engage you again, as well as refer you to their business associates.
Sending professional, well-designed invoices also instills confidence and credibility in the courier services you provide. Make sure your invoice reflects your skill and professionalism.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
What should be included on an invoice for couriers?
Get compensated for the great skill and care you put into the safe delivery of important papers and precious cargo by following these steps.
- Look through our wide range of specially designed courier invoice templates in different designs and colors, and pick the one you like
- Download the template in the format you prefer to use, such as Word, Excel, PDF, Google Docs, or Google Sheets. It’s FREE!
- Add your courier name and contact information. If you provide special features such as rush or overnight service – make sure you mention it here where your clients will see
- Insert your amazing courier company logo, website, and any other professional-looking graphics
- Add in your client’s name and contact information
- Generate a unique invoice number
- Include the date of the invoice, the date of the courier job, and the payment due date
- List the services you provided, including a description of the item(s) to be couriered, the delivery date, and the price based on mileage, hourly rate, or flat rate. Also make sure all the necessary information is included for insurance and customs purposes, if applicable
- Add lines to include special charges such as customs fees or gas mileage
- If you are including a discount for a regular corporate customer, add a line explaining the discount so your customer knows they are getting a wonderful deal for your courier services
- Calculate the total price, including applicable tax, and enter the total at the bottom of the invoice
- Include your payment terms, such as the methods of payment you accept
- Add a personal line at the end, especially if this is a valued, regular customer. Thank them for the business, and tell them how much you enjoyed working with them.
- Save the invoice, and send it to your customer!
When is the right time to send an invoice as a courier?
The right time to send an invoice varies with the type of courier job and the customer. Some courier companies charge when the customer orders, or upon pick up or delivery. If you are dealing with a regular customer, discuss the option of invoicing monthly, or at other convenient intervals.
Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify if a portion of the final ‘cost’ has been paid to date.
Handy invoicing tips for couriers
Detail, details, details
Accepted payment methods
Always include a ‘payment due’ date
Make sure you have the correct contact person
Free Invoice Template vs. Wave Invoicing Software
