Modern invoice template
As a freelancer or small business owner you provide leading-edge products and services. You need a modern invoice that truly reflects your brand, but also doesn’t take up a lot of your time. Why not get a little help running your business by using one of our easy-to-use, fully customizable modern invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets? Show your customers you are the latest and greatest, instead of being stuck at your desk working on invoicing.
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Small business
Don’t waste your energy trying to update the look of your invoice. Use your time growing your business instead. This free modern template looks sophisticated and contemporary and can be easily customized to meet all your needs.
Don’t waste your energy trying to update the look of your invoice. Use your time growing your business instead. This free small business invoice template looks modern and sophisticated, and it can be easily customized to meet all your needs.
Freelancer
Download, customize, and send this modern invoice to all your freelance clients. It shows you are keeping up with trends, and it can be modified to bill for any service or product, with extra lines to fill in special requests.
Download and customize this freelance invoice template to bill your freelance clients. It can help you save time in the long run, and it can be modified to bill for any service or product, with extra lines to fill in special requests.
Business professional
This invoice template is as cutting-edge as your business. It’s also fully customizable so it can be used to bill all your clients, no matter what business you are in. Add lines to describe all the details while making an impression with this modern invoice template.
This professional services invoice template is fully customizable, so it can be used to bill all your clients, no matter what business you are in. Add lines to describe all the details while making an impression with this modern invoice template.
Self-employed
Are you a pro in your field who is always one step ahead of the competition? Capture the costs for all your hard work with this free modern invoice template, and make sure you are compensated for your state-of-the-art thinking.
Consulting services
You help clients make important changes so their businesses can thrive, and you can do the same for your business by using this free modern invoice template. Save time with an organized, clear invoice that shows your flair for embracing the latest trends and business practices.
You help clients make important changes so their businesses can thrive, and you can do the same for your business by using this free consulting invoice template. Save time with an organized, clear invoice that shows your flair for embracing the latest trends and business practices.
Alternatives to using modern invoice templates
Make your business a success by finding out more about what Wave can offer you. Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.
Why self-employed professionals should send great invoices
You are an expert in your field. You are also ahead of the curve in the latest advancements in your area of business.
You need an invoice that looks just as modern as your up-to-date thinking, but is also flexible enough to include all the details so your clients understand exactly what you are charging for.
A sophisticated, well-organized modern invoice instills confidence and trust in the products or services you provide. Make sure your invoices reflect your skill and cutting-edge knowledge.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
What should be included on a modern invoice?
You have up-to-date knowledge and expertise. Make sure your invoices also keep up with the times by following these invoicing steps.
- Take a browse through our wide range of modern invoice templates in attractive styles and colors, and select the one you like in the format you use – such as Word, Excel, PDF, Google Docs, or Google Sheets
- Download the invoice template. It’s free!
- Add your business name and contact information. If you provide specialized services, mention it here where your clients will notice
- Insert your wonderful business logo, website address, and any professional designations or qualifications you have
- Add in your client’s name and up-to-date contact information
- Insert a unique invoice number and add it to the template
- Include the date of the invoice, and if applicable – the dates your services started and finished – and the payment due date
- List the products or services provided, and the prices based on your hourly or flat rate
- Add lines to customize the invoice format to meet your exact billing needs. The modern invoice template can be tailored for any customer
- If you are including a discount, add a line explaining the discount so your client knows they are getting a great price for your leading-edge expertise
- Calculate the total price of the project, including applicable tax, and enter the total at the bottom
- Include your payment terms, including the latest electronic payment methods
- While you want to impress your clients with the modern look of your invoice, make sure you add a few lines at the end for a good old fashioned personal note, such as a thank you for the business, or to tell your client how much you enjoyed working with them. Being warm and polite never goes out of style!
- Save the invoice – and send it off!
When is the right time to send a modern invoice to your clients?
The right time to send your modern invoice depends on the type of business you do. If you are selling a product, invoice at the time of purchase. If you are working on a short-term project, some self-employed professionals wait to send an invoice at the end.
As an independent business owner, you need to keep the revenue coming in, so if you are invoicing for your work on a job or project that will take several weeks, or months, you can invoice for a percentage of the estimated cost up front, with the remainder on completion. If you have been retained for an extended period of time, you may want to invoice monthly.
Whatever payment cadence you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
Modern invoicing tips for self-employed professionals
Include professional recommendations
Keep a record of your work with numbered invoices
Mix the old with the new!
Accept the latest payment methods
Free Invoice Template vs. Wave Invoicing Software
