Web design invoice template
You design great websites that attract eyeballs and drive traffic – so why are you spending so much time on administrative tasks like invoicing? Sure – you need to get paid for your outstanding work – but there is an easier way. We have a great selection of elegant and polished invoice templates created especially for web designers. Available in Word, Excel, PDF, Google Docs, and Google Sheets, these easy-to-use invoice templates include everything you need to bill your clients for your web design work.
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Choose the best invoice template for your web design business
Web design
Great web design takes time, expertise, and lots of creativity. This invoice template will capture the costs for everything you have put into the project. Make sure you are properly compensated for your creative work!
Special event web design
You know how to create an eye-catching website that helps promote special events or programs. Now it’s time to promote yourself by using this invoice template to bill for all your hard work.
Web design refresh
Don’t waste your time and energy on invoicing. Focus on refreshing that tired old website and turning it into something dynamic and new. This free template makes an impact by helping you get paid properly for your skill and expertise.
Complete web redesign
Love creating engaging and effective website re-designs for your clients – but not thrilled about designing an invoice for your work? Make invoicing a breeze with this easy-to-use and beautifully designed invoice template.
Web design functionality
You match technology with design principles to create websites that are as functional as they are beautiful. Now borrow a little technology for yourself by customizing this invoice template to send professional invoices to all your clients.
Alternatives to using web design invoice templates
Make your web design business a success by finding out more about what Wave can offer you. Save time and take even more administrative work off your hands by trying our free automated invoicing and powerful accounting.
Why web designers should send professional invoices
As a web designer, you provide a unique mixture of the creative and the technical to make websites eye-catching and unique, as well as functional. You have a specialized skill and you need to reflect the expertise you provide in a way your clients will understand. So while you need to make your invoice simple and clear, it must accurately detail the complexity of your work at the same time.
Your invoices should also be as well designed as your web work. The best look is polished and professional – but with an extra touch of style to reflect your talent as a designer.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
What should be included on an invoice for web designers
Whether you are building graphics, animation or designing a completely new website, follow these steps to be paid fairly for your work!
- Browse through the variety of clean and elegant web design templates we offer and choose the one in the design and color that connects with your design sensibility
- Download your free template in the format you want, such as Word, Excel, PDF, Google Docs, or Google Sheets
- Add in your business name, phone number, email address, and other contact information
- Insert your beautifully designed logo and website address, and while you’re at it – add in a link to some of your original design work
- Insert your client’s name and contact information
- Add in a unique invoice number
- Add the date of the invoice and the payment due date
- List all the design services and related work you provided, along with descriptions and the cost for each
- Add lines to include any special features the client requested. The template is completely customizable!
- If you are including a discount, add a line explaining the discount so your client knows they are receiving a great deal
- Calculate the total price of the project, including applicable tax, and list the total at the bottom of the invoice
- Include your payment terms, such as the methods of payment you accept
- If you like, add in a note at the end to thank your client for the business, or to tell them how much you enjoyed designing their website
- Make sure to save a copy of the invoice for your records – and send the invoice off to your client
When is the right time to send an invoice to your web design clients?
Some web designers ask for payment upon completion of a project. If this is your preference, get paid as soon as possible by sending your invoice along when you deliver the finished product. That way your clients can see exactly what they are paying for.
Sometimes large web design projects can take a long period of time, spanning over weeks or months and require significant design and web development work. If you want to keep revenue coming in, you have options. You can ask for a percentage of the estimated cost upfront, with the remainder on completion, or you could send over monthly invoices. Whatever payment cadence you choose, make sure to reflect that on each invoice, and clarify what portion of the final “cost” has been paid to date.
Invoicing tips for web design professionals
Keep a record with numbered invoices
Include a ‘payment due’ date
Make sure your contact info is correct and accessible
Accept a variety of payment methods
Send your invoice to your contact
Free Invoice Template vs. Wave Invoicing Software
