Invoice generator
Create and send as many customized, professional invoices as you want with Wave's free Invoice Generator. In a matter of seconds, and just a few clicks, you'll have a free, professional invoice to send to your customers. Need to accept a payment for one of your invoices? Sign up for a Wave account so that everything flows right into your accounting records and your bookkeeping will be done for you.
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What is an invoice?
An invoice is a document that is sent to a client after they purchase goods or services from a business or individual. It both records the sale and requests payment, declaring in writing: what and how much the client purchased, when they purchased it, and at what price. An invoice essentially serves as a legal document that binds the customer to pay the company the agreed price.
Invoice like a pro with your free Wave account
Customize your invoices by choosing from a variety of templates. Then add your logo and company colors to make it look professional and personalized.
Check out more of our invoicing tools that can help you run your business more efficiently.
Want more features? With Wave's free invoicing software, you can create, customize, and send professional invoices and estimates to your clients. Set up recurring invoices for your customers, generate customer statements, and more!
How to use the Invoice Generator
To create an invoice with our free invoice generator, follow these instructions and you'll quickly have a professional invoice to send to your customers.
- Upload your company logo (optional).
- Enter your company's information, including its business name and physical address, then click "Continue".
- Enter your customer's information, including their business name and physical address, then click "Continue".
- Enter a title for your invoice, as well as a brief summary along with an invoice number and date.
- Enter the line item information and a brief description, along with its quantity, price and tax rate.
- If you have more than one line item to include on your invoice, click "Add new item" to include it.
- If needed, add any accompanying information to the "Notes" section.
- Once the above steps are complete, click "Generate invoice" to receive your invoice.
Essential parts of an invoice
There are 10 elements of an invoice that you should be aware of, some of which are necessary while others can be used for customization.
- Title: A title is a critical element of an invoice because it allows you, and your client, to differentiate between invoices. This is helpful for when tax time rolls around and for keeping accurate records of your invoices.
- Description: A description aides in helping your customer understand the nature of the goods and services being invoiced for.
- Your Company Name & Address: The name and address of your company is usually displayed at the top of your invoice in order to differentiate between the company that is providing the goods and services and the company that is receiving them.
- Bill to: Your customer's business name and address will be displayed within this section, as it indicates who is being invoiced for the receival of goods or services.
- Invoice Number: Every invoice has a unique identifier in the form of an invoice number, which helps you keep track of multiple invoices. Invoice numbers can be formatted in different ways such as file numbers, billing codes or date-based purchase order numbers.
- Invoice Date: The invoice date indicates when an invoice has been issued which helps your customers if they are receiving multiple invoices from you. And, since invoices are often due in a specified number of days after receival, the invoice date is important in showcasing when payment is due.
- Line Item: Each line item on an invoice should have a name for the goods or services provided, along with a description of those goods and services. The line items also require a quantity so the customer knows how many goods or services they are being billed for, the price of the line item and tax rate applied to it, and the amount the line item costs.
- Tax: Indicating the tax rate applied to the cost of the goods or services provided is legally required on invoices. This rate may differ depending on the geographic location you're business operates in. So please consult your local tax resource to determine how much tax you should be applying to your invoices.
- Notes: Within the notes section of the invoice, you can stipulate any additional terms of service that you've agreed to with your customer.
- Total: The total displays the balance due which is calculated from the amount of each line item on the invoice. This is what your customer is required to pay you.
There are 10 elements of an invoice that you should be aware of, some of which are necessary while others can be used for customization.
- Title: A title is a critical element of an invoice because it allows you, and your client, to differentiate between invoices. This is helpful for when tax time rolls around and for keeping accurate records of your invoices.
- Description: A description aides in helping your customer understand the nature of the goods and services being invoiced for.
- Your Company Name & Address: The name and address of your company is usually displayed at the top of your invoice in order to differentiate between the company that is providing the goods and services and the company that is receiving them.
- Bill to: Your customer's business name and address will be displayed within this section, as it indicates who is being invoiced for the receival of goods or services.
- Invoice Number: Every invoice has a unique identifier in the form of an invoice number, which helps you keep track of multiple invoices. Invoice numbers can be formatted in different ways such as file numbers, billing codes or date-based purchase order numbers.
- Invoice Date: The invoice date indicates when an invoice has been issued which helps your customers if they are receiving multiple invoices from you. And, since invoices are often due in a specified number of days after receival, the invoice date is important in showcasing when payment is due.
- Line Item: Each line item on an invoice should have a name for the goods or services provided, along with a description of those goods and services. The line items also require a quantity so the customer knows how many goods or services they are being billed for, the price of the line item and tax rate applied to it, and the amount the line item costs.
- Tax: Indicating the tax rate applied to the cost of the goods or services provided is legally required on invoices. This rate may differ depending on the geographic location you're business operates in. So please consult your local tax resource to determine how much tax you should be applying to your invoices.
- Notes: Within the notes section of the invoice, you can stipulate any additional terms of service that you've agreed to with your customer.
- Total: The total displays the balance due which is calculated from the amount of each line item on the invoice. This is what your customer is required to pay you.
Benefits of using the Invoice Generator
- Shareable & Printable
Wave's invoice generator provides easy to share invoices with a click of a button. You can have the invoice emailed to you, download it as a PDF or print it.
- Fast & Efficient
Save time with our quick and easy-to-use invoice generator that creates professional invoices in a matter of seconds.
- Error-Free
Our online invoice generator helps reduce the chances of human errors on the invoice, like misspellings or miscalculations, by automating the creation of the invoice.
- Cost Effective
The best part of our online invoice generator is that it's free. There's no cost required to generate an invoice, nor is there any cost involved in editing the invoices you've created.
Invoice generator
FAQs
Invoice like a pro with your free Wave account
Customize your invoices by choosing from a variety of templates. Then add your logo and company colors to make it look professional and personalized.
Check out more of our invoicing tools that can help you run your business more efficiently.
Want more features? With Wave's free invoicing software, you can create, customize, and send professional invoices and estimates to your clients. Set up recurring invoices for your customers, generate customer statements, and more!
Save time and take even more work off your hands by trying our free automated invoicing and powerful accounting.